Aaron Pettinato – Greetings and thank you for coming to our first PTO Zoom meeting! It’s great to see everyone and it’s a great turnout! (as many as 36 people were logged in) Thank you to all the teachers and staff that have worked so hard to transition our classrooms to an online platform.
Julie Cailliet – Thank you all for joining this morning! We have some important things to discuss but I’ll get through the quick and easy stuff first so we allow ourselves enough time for discussion and input.
Yearbooks – Orders due date May 1, 2020
Questions (did I order my yearbook?), call 1-888-308-0692
Ordering, www.yearbookmarket.com. You may need to call or email them to get the book mailed to your home.
Spring Photos – https://loucoopey.simplephoto.com/
Use your student’s lunch ID to search. Class photos are not available to order online. Call 480-830-5667 for more information. (info provided by Allison Summer)
Propose and vote on By Laws – 2/3 vote necessary to pass – PASSED over 2/3 majority. The Arizona Corporation Committee will be updated on change at renewal time in June.
Add to Article V, Section 1: Add Web Manager to the list of officers
Add to Article VI: Section 8 - The Web manager shall update and keep current all relevant website content on htesparents.com, including but not limited to, most recent budget/actuals, event date and information, and any important PTO messages that coincide with email blast communications regarding current and upcoming PTO activity.Step It Up prizes – We are working on logistics, keeping in mind our most paramount objective is to maintain health and safety of our HTES students and families. Jason and his crew are bagging the prizes up for each student and grouping them together by class in anticipation of distribution at some point. He will also make a fun video of him spinning the prize wheel for all the students that were eligible for that AND the the cash tornado for the 3 teachers that won that prize event. We will get that video and post it soon, possibly in morning announcements one day? Stay tuned!
Hoedown – Reschedule for October 24, 2020. Originally we planned to have an online auction with the items and raffle baskets we had collected so far. However, with all the uncertainty in the economy and people’s lives, we found it more appropriate to wait. Also, although most will not expire until 2021, it is unclear if some of these gift certificates will be able to be honored as businesses go under. We will save everything for the fall and it will give us a great jump start on the year!
Proposal for Classroom Funds remaining – PASSED over 2/3 majority
– Reimburse outstanding receipts in the next month in both classroom funds and Stallion Squad funds FIRST. If motion passes, we will be reaching out to room parents right away to start this process.
– Remaining funds: (not more than: $9250)
$150 MAX for all teachers (37) Teacher Appreciation Week
$100 MAX for all teachers (37) End of Year gift
(Amazon gift cards can be ordered through Smile and sent to home emails for convenience per Stephanie Stasik)
Two requests were made by parents at the meeting. Allow bday gift cards to be purchased as planned prior to relinquishing balance, YES! And 6th grade funds set aside $500 for the possibility that it could help with a 6th grade graduation, YES! Anyone is welcome to reach out to Kathryn or Julie and make requested arrangements.
Pre-planning for next year’s PTO Budget/Actuals:
2019/20 revenue stands at approx. $97,000 (includes Step It Up revenue and Hoedown loss) in which we needed $87,700
Approx. $10,000 rollover from previous year
Technology and Undesignated line items unspent total approx. $16,000
Current goals are in approx. excess of $10,000 of what was needed to be successful, this includes taking into account the loss from hoedown not taking place.
We had a great year because of the support of our parents and community. We had two unexpected donations from families: The Bounds Family $1500 with matching funds from their employer for a total of $3000 and The Theodore family, who awarded their proceeds from the success of a patent infringement lawsuit in the Amazon Marketplace in the amount of $8,000! AMAZING!!! We propose rolling over these excesses to the 2020/21 school year for two reasons:
– To support Stallion Strides
– Revenue loss anticipation due to a reduction in donations resulting from the present pandemic and its effects on our local economy.
We made our own rainy day fund and are positioned very well to weather the storm!
Stephanie Stasik expressed concern for the shape that many of our chrome books will be after they are returned from being on loan to families in need of technology for the remainder of the school year. We will roll over the technology budget in full to anticipate replacement needs.
Allison Summer had some great ideas for fundraising next year that are more along the lines of events that get people together. Re-establishing and building relationships will be important once we are able to start the process of getting back to normal.
This is a phenomenal group of teachers and parents. We are floored by the amount of work and effort that the staff has poured and continues to pour into making the transition to online school successful for our families. It’s been a great year, and a CRAZY ending, but we will get through this. We are truly honored to be part of this community! -PTO Exec Board